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Constitution for Special Interest Groups

This page lays out the constitution for the Special Interest Groups.

Constitution

  1. The aims of the Special Interest Group shall be those charitable objects of the Operational Research Society (the OR Society) set out in paragraph 3(i), (ii) of the Memorandum of Association of the OR Society.
  1. All activities of the Special Interest Group shall be directed towards the furtherance of its aims and consistent with its charitable status.
  1. All members of the OR Society may choose to join one or more Special Interest Groups.  Membership of the Special Interest Group shall be free of charge to members of the OR Society.  Other persons with a shared interest in a Special Interest Group and supporting the aims of the OR Society may be admitted to membership of the Special Interest Group free of charge.
  1. The affairs of the Special Interest Group shall be managed by a committee.  Members of the committee shall be elected annually by the members of the Special Interest Group.  The committee shall consist of a Chair and Secretary and not less than two and not more than seven others.  The committee may co-opt up to two members to fulfil specialist roles.  The committee may also co-opt members to fill casual vacancies pending a General Meeting.  The Chair and Secretary shall be members of the OR Society.  The Secretary shall keep minutes of all meetings of the committee and shall make them available on request, for inspection by the auditors or the General Council of the OR Society.  The Secretary shall give all members of the committee at least fourteen days’ notice in writing of every committee meeting.  Decisions of the committee shall be by majority vote.  In the event of an equality of votes the Chair shall have a second, casting vote.
  1. The Special Interest Group must hold a General Meeting (GM) at least once every two years. The Secretary shall give all members of the Special Interest Group at least twenty-one days’ notice in writing of this meeting.  The business of the GM shall be:
    1. to approve the minutes of the previous GM and any Extraordinary General Meetings.
    2. to receive reports from the Chair and Secretary.
    3. to elect a committee to serve until the next GM.

Voting at the GM shall be by show of hands, except in the case of (c), where voting shall be by secret ballot. Only fully paid up members of the Society may vote. The quorum shall be five, or one-one third of the membership, whichever is less. 

Within one calendar month of the GM the Secretary shall send to the Special Interest Group point of contact in the office, a copy of the minutes of the General Meeting, together with copies of the Chair’s and Secretary’s reports.

  1. The Secretary shall call an Extraordinary General Meeting (EGM) within three months of receiving a written request signed by at least eight members of the Special Interest group.  All members of the Special Interest Group shall be given at least twenty-one days’ notice in writing of such a meeting.  Such notice will state the business of the meeting.  No resolution to change this constitution shall be valid unless and until it receives the approval of the Board of the OR Society. Only fully paid-up members may vote at an EGM.  The quorum shall be five, or one third of the membership, whichever is less.
  1. The Special Interest Group shall not hold money or operate bank accounts. No member of a Special Interest Group shall place a purchase order on behalf of the Special Interest Group or the OR Society without prior approval.
  1. The Committee of the Special Interest Group shall at all times conduct its business and the affairs of the Special Interest Group in accordance with: the Society's rules; the Society’s Memorandum and Articles of Association; the provisions of the Companies and Charities Acts; and accounting standards to which the Society is subject. Members of a Special Interest Group who carry out work for or on behalf of the Special Interest Group shall not seek payment or other recompense for their time. No member of a Special Interest Group Committee shall seek to use his or her position in order to obtain personal profit.