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Frequently Asked Questions

Are meetings free for anyone to attend?

Meetings are free to attend for both members of the Society and anyone with a shared interest who also supports the aims of the OR Society.

Should non-members be encouraged to join the OR Society?

SIG committee members are encouraged to discuss the benefits of membership and the work that the Society undertakes. Membership literature is available for those attendees who are not members of the OR Society.

Should refreshments be provided for meetings?

Groups are expected to provide refreshments (such as tea and biscuits) for attendees. These are provided free to attendees and covered by the central budget for SIGs.

Will the OR Society pay expenses for speakers?

Speakers are normally assumed to give their time for free, but may have reasonable travel expenses (within the UK) reimbursed.

Will the OR Society pay for a meeting room if a free one can’t be found?

The OR Society has a central budget for all SIGs’ activities which can include paying for low cost venues and providing refreshments (such as tea and biscuits) for attendees.  Approval for expenditure needs to be sought in advance from the SIG point of contact in the office (felicity.mcleister@theorsociety.com or hope.meadows@theorsociety.com).

Can the OR Society provide name badges?

The Society provides a number of administrative services which includes the production of name badges.

Should attendance at meetings be recorded?

A list of attendees, preferably including email addresses, and particularly noting any non-members, should be provided to the point of contact in the office (felicity.mcleister@theorsociety.com or hope.meadows@theorsociety.com).  Attendance will be noted in membership records, and non-members added to the database.

What actions should be taken following a SIG meeting?

The Chair should email the speaker(s) to formally thank them for their time and contribution. The nominated committee member shall write a summary of the meeting for the blog on the SIG’s pages of the Society’s website and provide a full write-up for Inside O.R. The Secretary shall make speakers’ notes or presentation material from a SIG meeting, if appropriate and not subject to copyright, and the full write-up of the SIG meeting, available in the OR Society’s document repository.

How often should events be planned?

Most SIG programmes consist largely of afternoon or evening meetings, each addressed by one or two UK-based speakers, held between two and four times a year. Alternatively, a SIG may wish to organise a virtual meeting (video conference / webinar) using appropriate software.

How is the membership list created and who holds it?

Members choose which SIGs they want to be included in when they join or edit their profile on the website. The email distribution list for each SIG is updated from the membership database. Non-members can be added to the database when an attendance list is submitted or at the request of the committee. The Officers may request a list of current members of their Regional Society from the point of contact in the office (felicity.mcleister@theorsociety.com or hope.meadows@theorsociety.com).

How are new members added to the SIG?

If the person to be added is a member of the OR Society, they will need to go online and edit their profile on the website to add themselves to the SIG. Non-members can be added to the email distribution list by emailing felicity.mcleister@theorsociety.com or hope.meadows@theorsociety.com.

How do you add a meeting to the website?

Committee members who are members of the OR Society will be given editing access to their respective SIG page on the Society’s website. You will need to be logged in to the website to access this functionality. Notes to add/edit meetings are in the document repository (https://www.theorsociety.com/DocumentRepository/Browse.aspx?DocID=611).

How do you add a blog post to the website?

Committee members who are members of the OR Society will be given editing access to their respective SIG page on the Society’s website. You will need to be logged in to the website to access this functionality. Notes to add/edit blog posts are in the document repository(https://www.theorsociety.com/DocumentRepository/Browse.aspx?DocID=612).

How often should the committee meet?

The committee should meet at least once a year to plan the programme of meetings. Often, committees will meet when a SIG meeting takes place.

Is there a specimen General Meeting agenda?

The business of the General Meeting shall be:

  1. to approve the minutes of the previous General Meeting.
  2. to receive reports from the Chair and Secretary.
  3. to elect a committee for the forthcoming year.