Regional Society's Annual General Meetings

Not later than 30 September each year, the Regional Society shall hold an Annual General Meeting (AGM). This meeting must select individuals to be the Officers and Committee of the Regional Society, to serve until the next AGM.

The Secretary shall give all members of the Regional Society at least 21 days’ notice in writing (by email) of this meeting. The business of the AGM shall be:

1. to approve the minutes of the previous AGM.
2. to receive reports from the Chair, Secretary and Treasurer.
3. to elect a committee for the forthcoming year.

Voting at the AGM shall be by show of hands, except in the case of (c), where voting shall be by secret ballot. Only fully paid up members of The OR Society may vote at the AGM. The quorum shall be five, or one third of the membership, whichever is less.

Within one calendar month of the AGM the Secretary shall send to the Secretary and General Manager of The OR Society or the nominated point of contact in the office a copy of the minutes of the AGM, together with copies of the Chair’s, Secretary’s and Treasurer’s reports, the names of those who have been nominated as Officers and other members of the Committee.