After a Meeting

Once a Special Interest Group or Network has held a meeting or event there are a few steps that need to be taken. Review the four sections below to make sure your SIG or Network are following the correct procedures. 

InsideOR

The nominated member of the committee should provide a full write up of the meeting which will be used for publication in Inside OR. This should be no more than 500 words. A copy should be sent to the Secretary to add to the document repository.

Inside OR will also welcome photographs. These must be print-quality, high-resolution photos or graphics attached as one of these files formats: JPEG, TIFF, PSD, EPS or AI with the articles. Print-quality resolution requires a minimum graphic size of 640 x 480px or scans made at 300dpi.

Website

The Secretary should post a summary of the meeting on the SIG or Network’s page of the society’s website, no later than one week following the meeting. Posting a summary of the meeting on social media should also be considered, with links back to the SIG or Network’s section of the Society’s website.

The Secretary shall make speakers’ notes or presentation material from a meeting, if appropriate and not subject to copyright, available in The OR Society’s document repository, making sure that your SIG or Network’s box is ticked so that it is pulled through to your SIG or Network’s website page.

Diversity Data

The Secretary should record the name and email addresses of all event speakers and attendees to send to the RS and SIG Officer after each event. This data will be collated and used for an end of year diversity survey. For more information see Equality, Diversity and Inclusion. 

Attendee List

A list of attendees, where possible including email addresses and the attendee’s permission to be contacted by the society, and particularly noting any non-members attending, should be provided to the nominated point of contact in the society’s office. The society will note attendance in membership records, and add non-members to the database if permission has been given to do so.